Access to Fire Exits and non-exhibition space must be maintained. The top step of the altar must be kept clear at all times.
No candles or open flames on stands.
Paintings and Artwork
It is the responsibility of all exhibitors and contractors to operate in a safe and considerable manner when in the Order of St John. The artwork throughout the venue is highly valuable. In the unlikely event that artwork is damaged, CDW will reclaim the amount from the exhibitor that caused it.
Canvassing / Aisle Congestion / Off stand promotions
Exhibitors may only conduct business and distribute literature from their own stands – please plan your space accordingly. Activities may not spill into gangways or anywhere else across the site. If unwelcome visitors trying to sell their products approach you on your stand, please take a business card from them and inform the organisers.
On stand promotions are permitted provided they do not in any way interfere with other exhibiting companies. Presentations which lead to crowding of the aisles, walkways and entrances, or in the view of the Organisers present a safety hazard, are not permitted.
Code of Practice
Please ensure that your stand is staffed at all times during the show open period and that all exhibits remain displayed during the show open hours.
In order that no discourtesy is shown to last minute visitors to the show, we ask that no dismantling of displays or exhibits commence until all visitors have left the halls on the final day of the exhibition. You will be notified of when it is safe to begin breakdown by the Floor Manager.
Products of companies not exhibiting at the show cannot be used on stands for display purposes without permission from the Organisers.
Due to the nature of the building, there is no wheelchair acess to this venue.
Fixing to venue
Under no circumstances is any exhibitor permitted to drill/fix anything to the walls or any part of the existing structure. All structural additions made to the space must be explained in the stand plan and approved accordingly.
If you wish to drill / fix anything to your shell scheme stand, please contact firstname.lastname@example.org as there will be additional costs.
The use of any flammable liquis is not permitted.
Appropriate care and protection must be taken with regard to the existing floor surface.
Food & Drink
Under no circumstances is any food or drink to be taken into the church or crypt by either visitor or exhibitor. This unfortunately means no drinks receptions are allowed to take place at a stand within Detail.
The gangways within the event are the minimum permissible by law and have been subject to approval by the Local Authority. Under no circumstances can any part of your stand, furniture or exhibits project beyond the boundary of your stand.
Height of structural elements
No solid structural elements above shoulder height must be built/positioned off of the perimeter wall.
Exhibitors are reminded that in accordance with the Rules & Regulations they must take out adequate exhibition insurance cover.
Whilst we take every precaution, we are not responsible for damage or loss to stand fittings and exhibits and cannot accept any responsibility for damage or loss of any properties introduced by the exhibitors and / or their agents / contractors. We advise you to take out adequate insurance to cover your property.
Cancellation and Abandonment insurance to cover your costs and expenses is also highly advisable should you not be able to attend due to adverse weather for example or if the show was to be cancelled or abandoned for any reason. This is a specialist form of insurance normally only found on a separate Exhibition Policy.
Exhibitors are responsible for any damage they cause to the venue and cost of which will be payable by the exhibiting company.
Music on stands is allowed provided it is at an acceptable level, this is at the Floor Manager's discretion.
Risk assessment & H&S requirements
Exhibitors must complete and return the Health & Safety declaration. Only once this has been received may personnel passes be applied for.
The exhibitor responsible for the stand should ensure that a suitable and sufficient assessment of risks to the health and safety of employees whilst they are at work, has been carried out. It should also cover persons not in his employment, arising out of, or in connection with the part the exhibiting company is to play within the exhibition (i.e. during the exhibition build-up, open days & breakdown). Such an assessment should be recorded and reviewed as necessary.
A person must be appointed who is responsible for health and safety matters on the stand.Their contact details should be detailed in your risk assessment.
As this is a trade show we do not encourage exhibitors to actively sell at the stands, however, please contact email@example.com if you need to discuss this further.
Storage and Packing Materials
There is no storage available within the venue. This includes storage for packing materials. If you are unable to remove your packing materials please contact our official logistics partner ILS firstname.lastname@example.org who can arrange this service for you.